Ranked a Best Employer in Canada for 23 years, Bennett Jones is one of Canada’s premier business law firms and home to 500 lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Ottawa, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since 1922, we are proud to be the firm that businesses trust with their most complex legal matters.

We are currently recruiting for the following role in our Toronto office:

Records Management Specialist

The Role:

The Specialist, Records Management role supports the successful operation of the Records Management Program by assisting in the development and maintenance of efficient records management practices, procedures and policies, as well as providing superior customer service to all staff at Bennett Jones while maintaining day-to-day responsibilities.

Essential Functions:

• Maintain accurate information in the Records Manager System
• Answer and process requests via email and phone
• Scan and process electronic closing book requests
• Scan minute books and handle other scanning projects as they arise
• Process requests to create labels and folders
• Internal file moves
• Utilize internal systems to manage offsite content and location, including processing a large capacity of boxed files for offsite storage
• Managing records through our offsite storage facility along with completing internal file retrieval requests
• Ensure data complies in accordance with relevant regulations
• Process and respond to inquiries from internal and external clients
• Manage vault deposit and withdrawal requests
• Other duties as assigned

Qualifications:

• Two years of experience in a law firm is an asset
• Proficient in Microsoft Office and industry software
• Able to analyze a variety of circumstances and be solution oriented
• Strong organizational skills
• Excellent communication and interpersonal skills
• Able to work independently as well as in a team environment
• Keen attention to detail
• Strong customer service skills
• Kofax software experience is an asset
• Able to lift 35 pounds

Apply To:

Human Resources
Bennett Jones Services Limited Partnership
3400 One First Canadian Place
P.O. Box 130
Toronto, ON M5X 1A4
E-mail:  HRDeptCal@bennettjones.com
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