Legal Assistant, Corporate and Financial Services

Ranked a Best Employer in Canada for 23 years, Bennett Jones is one of Canada’s premier business law firms and home to 500 lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Ottawa, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since 1922, we are proud to be the firm that businesses trust with their most complex legal matters.

The Role

* Hybrid schedule: three (3) days in the office

We are looking for a Legal Assistant to join the Corporate Services group in our Montreal office. Reporting to the Managing Director, this position will work closely with our paralegals and will be responsible for providing support to them on various corporate, financial and transactional issues related to our clients’ business operations

Essential Functions

• Enter corporate data in GlobalAct
• Prepare declarations and annual reports for the federal and Quebec governments, and participate in the drafting of certain resolutions
• Update corporate fact sheets
  
• Make various filings with federal and provincial governmental authorities
  
• Produce monthly reports and expense accounts for the Corporate Services Department
  
• Maintain physical and electronic versions of minute books and corporate records
  
• Search the Registre des entreprises du Québec, Corporations Canada, RDPRM, Office of the Superintendent of Bankruptcy, SOQUIJ, the Québec Land Registry and other sources
  
• Respond to client requests and manage files independently
  
• Order supplies for the corporate services department
  
• Participate in special projects and perform other administrative duties

Qualifications 

• The candidate in this position will have to interact with clients and third parties who understand and communicate only in English. This position also requires that the candidate be able to interact seamlessly with colleagues in our offices across Canada, where English is the predominant language. Since we estimate that more than 50% of the work required for this position must be done in English, the language requirements for this position are a high level of writing, understanding and oral communication in that language. The candidate must also have a high level of writing, understanding and oral communication in French.
  
• At least 1 year of experience as a legal assistant in a corporate services group
  
• Experience with the GlobalAct database system and procedures of the Quebec Enterprise Registrar and Corporations Canada
  
• Attestation of collegial studies (ACS) or secondary school vocational diploma (SSVD) in legal secretarial or college diploma in bureautics
  
• Strong computer skills including MS Office suite
  
• Excellent organizational and communication skill
• Ability to multi-task
  
• Impeccable proofreading, grammar and grammar skills
  
• Team player, organizational skills and attention to detail
  
• Ability to manage priorities and work with tight deadlines
  
• Maintain confidentiality and discretion
  
• Exceptional ability to work independently with minimal supervision or in an ever-changing team environment